Archive for the Category ◊ Book Design and Book Production Technology ◊

14 Apr 2010 Should I Format My Memoir or Family History Book in Word?

We are often told by people who want to self publish their memoir or family history that they have already formatted their book including illustrations in Microsoft Word. This is really unfortunate. Publishers require don’t work with books in Word format. So the effort the author has put into his book is largely wasted.

If you plan to self-publish choose a printer / publisher and find out what their specific guidelines for submission format are. A few printers will accept files in a Rich Text (.rtf) document with notations for placement of illustrations and scanned photos in a separate file. Most, however, require PDF files to specific page size specifications.

Creating a PDF to submit requires considerable skill in using complex software programs like Adobe Photoshop and InDesign or QuarkXPress. These programs take years to learn. If you’re not experienced at working with them, your best bet is to look for a book designer to prepare your files.

In submitting to a book designer you do not need to format the material. Your photos must be in a digital format. Scan them at a minimum of 300dpi and save them as .jpg, .psd, .tiff or .eps files. Do not use .bmp or .gif files because they will not print at high enough quality. Photo files should be submitted separately from your text. The designer will place them later as you direct. Submit your text files in word, but don’t worry about formatting. You can indicate chapter breaks and placement of illustrations, but leave the rest to your book designer. Your designer will work with you to design the cover for your book.

13 Apr 2010 Preparing Photos for Your Memoir or Family History Book

We often are asked how to prepare photos and illustrations to submit to a publisher. Here are some tips.

There are two phases to preparing your photos and illustrations for a book. First, the images and artifacts must be scanned properly. Then the files are prepared in a photo editing program such as Photoshop. The quality of your image output can only be as good as the input. For example, images from internet websites are generally displayed at low resolutions, usually 72 dpi, making them unfit for reproduction in a book. Professional printers require files to be submitted at 300 dpi (dots per inch).

Investigate your scanner settings and scan photos, documents and artifacts at a minimum of 300 dpi. If the image will be scaled larger than the original, scan at 600 dpi, or even higher.

Generally, scanners and cameras transfer files in the .JPEG file format. This is a “lossy” format, meaning you will lose some of the image clarity each time you manipulate and save the image. To prevent this loss in quality, after scanning immediately open the file in Photoshop and save as a .PSD (Photoshop document), which is lossless format that will preserve your original safely.

Be sure to keep these original, unmodified scans for archival purposes. When you work with an image, rename it and save it as a working copy. This way, you never need to return to the scanner.

Photoshop is a complex, comprehensive, sometimes bewildering software program, and if you are just beginning to learn its many facets, it can take years to master. Truly, if you are a beginner, it would be far more efficient to get experienced help at this stage, especially if your photos are not in optimal condition. Your book should look professional, and it will benefit from the professional touch of a skilled photo editor.

12 Apr 2010 Book Design Desicions for Your Memoir or Family History III

The final element of book design is the book cover. It’s important because it’s the fist thing a reader will see when she looks at your book. If you are looking to sell your book the cover is an important part of its marketing. Again, you’ll face a lot of choices.

If you’ve decided on hardback binding you’ll need to choose the kind of cover you want. Many people seeking to create heirloom books with limited distributions opt for leather covers – usually calf-skin – with raised bands and gold embossed print. You may choose instead to use a dust jacket to protect your book from the damage done over time by oils from the fingers of readers. Recently publishers have offered a third option with Imagewrap, a plasticized material as the cover itself to provide the protection traditionally offered by a dust jacket. You’ll also want to consider what information you want on the spine of the book. Usually the title and author are shown. The spine is important because it is the only thing visible from a bookshelf.

In designing your cover you will need to consider the photos or other images you want to use on the front or back covers, font type and size for any text, and color schemes. You’ll also want to consider whether to include a brief description of the book and a short author bio which can be placed on the back cover or inside flaps of a book jacket. An imagewrap cover has no inside flaps.

The best way to decide what kind of cover you want is to look at the covers of published books and see which ones you like. You can browse at your local bookstore or look on the internet. Two good sites are the Cover Design Archive and The Book Design Review. If you are working with a book designer ask him to look at books with covers you like so that you can discuss the specific features you want in you book cover.

10 Apr 2010 Book Design Decisions for Your Memoir or Family History II

In our last post we looked at decisions self-publishing authors must make about book covers and binding. Today we’ll focus on decisions about what’s inside.

For design purposes, a book is divided into three sections. You must decide what content features you want in each section. Options include:

  • Front Section: table of contents, forward, preface, acknowledgements, dedication, introduction.
  • Body: chapters, sections, books
  • Back Section: epilogue, afterword, appendix, bibliography, index

You may decide that all or none of these features should be part of your book.

Next you have decisions to make regarding the appearance of the books content. These begin with type font and size. Page layout involves deciding on margins, headings, and the number and  placement of photos and other illustrations.

In making these decisions you should keep two questions in mind about your design choices:

  • How do they complement the stories you are telling in the book?
  • How do they enhance the experience of the person reading your book?
09 Apr 2010 Book Design Decisions for Your Memoir or Family History

Book design is a subject that many authors don’t give much thought. If they are sending their book off to a commercial publisher someone else will design the book that is eventually produced. But self-publishing authors will need to make some important decisions on the design of their books.

The first question is, what kind of binding to use. It begins with the choice of hardcover or softcover. A hardcover is more durable. It’s rigid cardboard is covered with leather, cloth or more recently a plasticized material called Imagewrap. The pages and covers are sewn together in one of two processes:

  • Oversewing, in which small holes are drilled in single pages which are sewn together with lock stitches. This is a very secure binding, but margins are reduced and pages won’t lie flat.
  • Sewing through the fold, in which two pages are folded and stitched through the fold then sewed or glued to the cover producing a binding somewhat less secure than oversewing.

A third process has begun to appear as a binding for hardbacks. The result is referred to in the trade as a Cardboard Article. It’s really a hybrid combining featured of hardback and paperback created using thermal processing and double-fan glue to bind the pages.

Soft or paperbacks are also thermally bound. A thermal binding uses a one-piece cover with glue down the spine which is placed in a heated machine. When it cools, the pages have adhered to the cover. Perfect binding is a newer process using a heavier paper cover with sections of pages glued together at the spine. Rough cut edges of the pages allow them to absorb the glue.

So, which ones is best for you? A lot of that depends on your publishing goals. Cost is always an issue. If you are producing an heirloom book with a very limited distribution its best to use the highest quality possible. Good hardback binding with leather covers are top of the line. But if you are seeking wider or commercial distribution a well-made paperback may be what you are looking for.

NOTE: If you read yesterday’s post on truth and speculation in memoirs and family history you may find a post by a family historian in Arizona interesting. She says, “I know there is a price to be paid for deciding to include this history in a memoir, but I do not regard many memoirs as honest that were written without any intent to reveal all. History was whitewashed, but what can we learn from a history that has been altered from the truth to a fantasy that will be more pleasing to the world.” If you are struggling with the question of how much truth to tell, you may find her rationale useful to think about. Click here to visit her blog.

31 Mar 2010 Designing Your Memoir or Family History Book

When you complete the final edit of your draft manuscript of your memoir or personal history a final critical step remains before publication – book design. Book design combines decisions about elements of the book, style, organization, illustrations, layout, and sequence of components and cover design. Here are some of the things to consider in designing your book:

  • You begin by making decisions about the physical size of the book and the type of binding you want it to have. Should it be small (7” X 7”), standard (8” X 10”) or large format? Should it be portrait or landscape?
  • What about binding? Do you prefer hardback or soft cover?
  • Next you might consider readability. The size and font you select can have a lot to do with the way your reader perceives the book. What size margins do you want on the pages?
  • What elements should your book include? Do you want a table of contents, acknowledgement, dedication, preface, epilogue. Should content be organized into sections or chapters?
  • How do you want to illustrate your book? Do you want to use photographs, documents or memorabilia? Where should illustrations be placed in the book? Which photographs do you want to feature by giving them a full page? Some illustrations may perfectly illustrate a story included in the text and should be placed near that story. But not every illustration is so literally connected to a specific story. To include more loosely related photos they might be grouped together between chapters. The illustrations make a nice break from the text.
  • What should your cover look like? What do you want on the dust jacket? Which photographs do you want to use on the front and back covers? They should be in excellent condition and ideally are most powerful and symbolic of the stories you have to tell. What would be the most esthetically pleasing color scheme? What text do you want on the covers, spine and flaps of the dust jacket? What font will best complete your cover?

If you re sufficiently skilled with programs like Photo Shop and Adobe InDesign you can design your book yourself, but most authors decide they need the help of a professional book designer.

14 Mar 2010 Photos for Your Memoir or Family History Book

The conventional wisdom says that a picture is worth a thousand words. It seems more accurate to say that a picture is better with a thousand words. As you create your memoir or family history book you can use photos, or scanned images of documents or family memorabilia, to dramatize and enhance the stories you are telling or even to picture stories you haven’t included in your text.

Before we look at selection and submission of photos for publication, we offer a caution. Take care of your originals. The Library of Congress offers advice on how to do it at http://www.loc.gov/preserv/care/photolea.html .
In choosing your photos and selecting the ones you want to include in your book there are three important guidelines

  1. Sort for quality of the image
  • Faded, torn or scratched photos generally don’t make good illustrations in a book
  • When possible limit choices to good or excellent quality photos
  1. Sort for historic value
  • A damaged or poor quality photo may have historic value
  • Historic value trumps quality – include historically valuable photos
  1. Sort for relevance
  • Photos should be closely related to the stories you want to tell
  • Do photos guide or supplement your stories?

When you’ve made your choices and its time to scan your photos for submission to your publisher make sure:

  • The digital image is at least 300 dpi
  • Most common formats including .jpg, .psd, . tiff, .eps, or .pxr will work fine
  • However, .bmp or .gif won’t print to high enough quality
10 Mar 2010 Creating an Archival Quality Memoir or Family History Book

During our visit to the Family History Expo in St. George, Utah, last week, one of the most frequent questions was about the physical features of a book to look for in selecting a publisher.

When you create a memoir or family history you’ll want an archival quality book. Some features that will help make your book a family heirloom are:

  • Hard cover with a protective covering such as a dust jacket, plasticized Imagewrap or custom leather
  • Quality binding; usually over-sewn or sewn through the fold rather than double fan adhesive binding
  • Quality paper with enough weight to both retain the ink well and be opaque enough for two-sided printing of images

You might want to check out the recommendations of the Hardcover Binders International, a printing trade group, insuring quality, durability and longevity in a book.

If you plan to print a small number of books, make sure that your printer will retain your files and guarantee that future prints will be identical to the initial print run.

It is possible to save money on the cost per book by doing things like using paperback covers, glue bindings and limiting color in the book’s interior. However, we always recommend that if you are printing a limited number of copies for family members you will be better served if you spend a few extra dollars for an archival quality book. After all, you expect your family history to be passed on from generation to generation. That will only work with a book built to last.